Finance Support Officer - Baghdad
To design and implement effective project monitoring and evaluation systems incorporate all programme development and delivery in order to highlight areas of success, good practice and challenges across all deliverables and result areas of our donor funded activity.
Details
| Location | Baghdad |
|---|---|
| Salary | Basic Salary 1573$ + Security Allowance 300$ |
| Duration | 12 months |
| Closing date | Monday, 07 January 2019 |
Role overview
General Accounting
* Park/Post Standard Journals
* Undertake housekeeping on GL accounts on a monthly basis as instructed by Finance Manager.
* Monthly reconciliation and internal checks on correct GL codes and WBS’s.
* Support with preparation of client invoices preparing hard and soft copy files for audit.
* Proactively ensure WBS master data is kept up to date and is fit for purpose.
Payment process and standards are met
* Ensure that all payments are appropriately documented and have supporting documents.
* Solve any outstanding issues with Finance team.
* Monitoring of Open Purchase Orders report and solving outstanding issues.
Procurement process standards are met
* Check compliance of all invoices received against POs in line with Finance and Procurement standards
* Monitoring of Open Purchase Orders report and solving outstanding issues.
* Follow up on Procurement Exercise with Procurement Manager and delivery Team.
Travel and expenses standards are met
* Maintaining a log for received envelops
Contract monthly payments are made and charged to relevant WBS element:
* Raising Purchase Orders for Finance contract department.
* Preparing Down Payments , Advance Payments ,Settlements of Down Payments & Advance Payments.
* Preparing the cheques and Transfer Letters and distribute them to Vendors.
* Maintaining a clear and accessible filing system with full audit-trail.
Information Management
* Managing soft/hard copy storage of all finance related documentation including procurement evidence.
Administration
* Movement and visitor entry requests, catering requests to KBR, Booking rooms for meetings, Booking the auditorium for exams and other events
* Pod Booking for UK visitors & air movement requests
* To provide admin support to EU Iraq projects and project managers by ensuring that contacts’ documents are processed and deadlines are met.
* Creating POS order on the FABS system creating cash payment vouchers
* To be responsible for all daily office management tasks such as work logistics, office setup and shipments of parcels and material.
How to apply
Please click on the link below to apply for the vacancy. Applications sent after the stated deadline will not be considered.
Please be advised that applications sent via e-mail and Facebook will NOT be considered.
Note: Please search for "Iraq" using the Country bar option, deadline for receiving applications is January 7, 2018.